[Copied from a pdf version the Constitution and Bylaws found here.]
NORTHWEST
CHAPTER
of the
AMERICAN ASSOCIATION OF PHYSICISTS IN MEDICINE
CONSTITUTION
ARTICLE
I
The name of the organization shall be the Northwest Chapter
of the "American
Association of
Physicists in Medicine," hereafter to be referred to as the
"Chapter."
ARTICLE
II
Section la. The purposes of
this Chapter are:
A. To promote the application of physics
to medicine and
biology.
B. To encourage interest and training in
medical physics and
related fields.
C. To prepare and disseminate technical
information in
medical physics and related fields.
It is organized exclusively for
charitable, scientific, and educational
purposes as
defined under Section 501(c)(3) of the Internal Revenue Code of 1954 (or
the corresponding
provision of any future United States Internal Revenue Law).
Section 1b. No part of the net earnings of the Chapter shall inure the benefit of,
or be
distributable to, its members, trustees, officers, or other private persons,
except that the
Chapter shall be authorized and empowered to pay reasonable
compensation for
services rendered and to make payments and distributions in
furtherance of
the purposes set forth herein. No substantial part of the activities
of the Chapter
shall be the carrying on of propaganda, or otherwise attempting to
influence
legislation, and the Chapter shall not participate in, or intervene in
(including the
publishing or distribution of statements) any political campaign on
behalf of any
candidate for public office. Notwithstanding any other provision of
these articles,
the Chapter shall not carry on any other activities not permitted to
be carried on by
a) a corporation exempt from Federal Income Tax under Section
501(c)(3) of the
Internal Revenue Code of 1954 or the corresponding provision of any
future United
States Internal Revenue Law, or b) a corporation, contributions to
which are
deductible under Section 170(c)(2) of the Internal Revenue Code of 1954 or
any other
corresponding provision of any future United States Internal Revenue Law.
Section 1c. In
the event of dissolution of the Chapter, the Executive Board of the
Chapter shall pay
or make provision for the payment of all the liabilities of the
Chapter. The
residual assets of the organization will be turned over to one or more
organizations
which themselves are exempt as organizations described in Sections
501(c)(3) and
170(c)(2) of the Internal Revenue Code of 1954 or corresponding
sections of any
prior or future Internal Revenue Code, or to the Federal, State, or
Local government
for exclusive public purpose, as the Executive Board shall
determine.
ARTICLE
III
The jurisdiction of the Chapter shall
include the states of Alaska, Hawaii,
Idaho, Montana,
Oregon and Washington, and the provinces of Alberta and British
Columbia, and
contiguous areas not served by other Chapters of the Association. The
Chapter shall
have the authority to solicit members in the Northwest Region of the
United States
without prejudice toward future formation of other chapters within
this region.
ARTICLE IV
Upon approval by the Board of Directors of
the Association of the petition to
form a Regional
Chapter and the signature of the petitioners to the Constitution and
By-Laws of the
Chapter, the Chapter shall become obligated with respect to the
relevant
provisions of the Articles of Incorporation and By-Laws of the Association.
ARTICLE V
The Chapter shall not use the name of
the Association nor obligate in any way
the officers or
members of the Association without first obtaining written approval
of the duly
authorized representative of the Association.
ARTICLE VI
The Chapter shall be divided into
several classes of membership, including
Members, Junior
Members and Associate Members. Further classes of members may be
specified in the
By-Laws. Only Members who are simultaneously Members of the
Association may
hold the offices of President, President-Elect and Representative
Board Member to
the Association. The privilege of voting for the Representative
Board Member and
amendments to the Constitution shall be limited to Members who are
simultaneously
Members of the Association.
Membership is open to individuals who
are professionally engaged in the
application of
physics to medicine or biology. They shall be interested in the
purposes of the
Chapter as expressed in Article II. They shall meet standards as
specified in the
By-Laws. Only Members may hold the office of Secretary-Treasurer
and the
Chairmanship of a Committee.
Junior Membership shall be open to students
preparing for a career in the
application of
physics in medicine or biology.
Associate Membership may be held by
individuals who are interested in the
application of
physics to medicine or biology and in the purposes of this Chapter,
but who are
ineligible for Membership or Junior Membership.
Additional
requirements for the several classes of membership may be defined
in the By-Laws.
Except as provided, Junior Members and Associate Members shall
enjoy all rights
and privileges of Membership.
ARTICLE VII
The manner of election of the officers
shall be provided in the By-Laws.
ARTICLE
VIII
Any and all amendments to this
Constitution must be proposed in writing,
bearing the
signature of at least three Members of the Chapter in good standing who
are also Members
of the Association.
The proposed amendment with a supporting
statement explaining why the proposed
amendment is
thought desirable shall be submitted to the Secretary-Treasurer at
least one month
before the next Chapter meeting. A copy of the proposed amendment
with its
supporting statement shall be mailed to each eligible Member by the
Secretary-Treasurer
at least two weeks before the next Chapter meeting, and the
agenda for the
meeting shall provide for a discussion of the proposed amendment.
The
Secretary-Treasurer shall prepare a summary of the discussion, a copy of which,
after it has been
approved by the Executive Committee, shall be mailed with a paper
ballot to each
eligible Member no later than one month after the Chapter meeting.
Only ballots
returned within one month from the data of mailing by the Secretary-
Treasurer will be
valid. The Secretary-Treasurer shall tabulate results. The
adoption of the
proposed amendment shall require the affirmative vote of two-thirds
of the Members
voting. After announcement at the next Chapter meeting of such
adoption by vote,
the amendment shall become effective.
BY-LAWS
ARTICLE I
Officers
Section 1. The officers of the Chapter shall be the
President, the President-Elect,
the Secretary-Treasurer , the Immediate Past President, and the Representative Board
Member to the
Association. Only Members in good standing may hold office.
Section 2 (Duties
of the President). The President shall
preside at all meetings of
the Chapter and
shall preside over meetings of the Executive Committee. He shall
set the exact
dates for the Chapter meetings and shall call such meetings of the
Executive
Committee as he deems necessary.
Section 3 (Duties
of the President-Elect). The
President-Elect shall act in the
place of the
President in his absence, and he shall serve as Chairman of the Program
Committee. He
shall succeed to the office of President after his term as President-
Elect has
expired.
Section 4 (Duties
of the Secretary-Treasurer).
The Secretary-Treasurer shall be
responsible for
all correspondence and records for the Chapter and shall have
custody of the
funds of the Chapter and shall execute the financial transactions of
the Chapter. He
shall also act as second Vice-President.
Section 5 (Duties
of the Representative Board Member to the Association). The
Representative
Board Member to the Association will represent the Chapter as a
member of the
Board of Directors of the Association. If the Representative Board
Member cannot
attend a meeting of the Board of Directors of the Association, the
President of the Chapter shall appoint an alternate Representative.
Section 6 (Duties
of the Past-President). The
immediate Past-President shall serve
on the Executive
Committee of the Chapter.
Section 7. The terms of office of the President,
President-Elect, and Secretary-
Treasurer shall
be one year. The Secretary-Treasurer shall not serve more than
three consecutive
terms. The term of office of the Representative Board Member to
the Association
shall be three years.
Section 8. Vacancies occurring during the year among the
officers may be filled by
qualified persons
appointed by the Chapter's Executive Committee. Persons appointed
will remain in
office until the next annual Chapter meeting.
ARTICLE II
The Executive Committee
Section 1. The Executive Committee will consist of the
President, the President-
Elect, the
Secretary-Treasurer, the Representative Board Member to the Association,
and the Immediate
Past-President.
Section 2. The Executive Committee will conduct the
business of the Chapter during
the time between
Chapter meetings.
Section 3. The Executive Committee shall appoint the
members of the Program
Committee and may
appoint such other committees as it considers necessary.
ARTICLE III
Membership Application
and Qualifications
Section 1. Application for any of the several classes
of membership in the Chapter
shall be made on a
form designated by the Executive Committee. Each application
shall be
submitted to the Secretary-Treasurer and shall be endorsed by a Member of
the Association
who has personal knowledge of the applicant.
Section 2. The Secretary-Treasurer shall provide a copy
of each application to each
member of the
Executive Committee and shall request a vote of approval or
disapproval. An
affirmative vote of a majority of the Executive Committee shall be
required for
acceptance of the applicant. The Secretary-Treasurer shall notify the
applicant and the
Executive Committee promptly of the results of the vote, and the
acceptance of new
members shall. be announced at the next Chapter meeting.
Section 3. Membership in good standing in the
Association shall be considered as
qualification for
membership in the Chapter.
The requirements for eligibility for
membership for persons who are not
Members of the
Association shall be as set forth in Article VI of the Chapter
Constitution, and
an academic degree in physical science or engineering shall be
required. In
special cases the Executive Committee may consider as eligible for
membership
individuals who fail to meet the academic requirement who can demonstrate
adequate
experience and who have contributed significantly to the field of medical
physics.
Section 4. Junior Membership shall be open to students
preparing for a career in
the application
of physics to medicine or biology.
Section 5. There shall be no further requirements for
Associate Membership beyond
those set out in
Article VI of the Chapter Constitution.
Section 6. When circumstances change such that a Member
no longer qualifies
according to the
requirements of the Chapter, his membership shall terminate at the
end of the fiscal
year. Membership in any of the classes may be terminated
following
prolonged nonpayment of dues, at the discretion of the Executive
Committee.
ARTICLE
IV
Meetings
Section 1. There shall be two regular meetings per
year. They shall be designated
as the Fall and
Spring meetings. The Spring meeting shall be the Annual Chapter
Meeting.
Section 2. The president may call additional meetings.
Section 3. The order of business for any Chapter shall
be prepared by the President
and approved by
the Executive Committee.
Section 4. Except as provided, the parliamentary
procedure of the Chapter shall be in
accord with the
current edition of "Robert's Rules of Order.
Section 5. Two elected officers and three members shall
constitute a quorum.
ARTICLE
V
Finance
Section 1. The business year of the Chapter shall
coincide with the business year of
the Association.
Section 2. The amount of annual dues shall be
determined by the majority of the
Chapter Members
present at the Annual Chapter Meeting and will be due and payable at
that time.
Section 3. The President shall appoint an Audit
Committee consisting of two Members.
They shall report
the results of their audit at the Annual Chapter meeting.
ARTICLE
VI
Nomination and
Election of Officers
Section 1. Nomination for officers shall be made by a Nominating
Committee consisting
of a chairman and
two other members appointed by the Chapter's Executive Board.
The Nominating Committee shall select
one nominee for each office to be filled.
No Member shall
be nominated without his consent.
Nominations for officers may be made by
at least two Members after consent has been
obtained from the
nominee and must reach the Secretary at least six weeks before the
Annual Chapter
meeting.
The Secretary shall prepare a Ballot
Paper to be mailed to the voting
membership not
less than four weeks before the Annual Chapter Meeting. The closing
date for the
receipt of ballots by the Secretary shall be one week before the Annual
Chapter Meeting.
The Secretary shall report the results
of the election at the Annual Chapter
Meeting.
ARTICLE
VII
Annual
Report
The President shall submit an annual
report concerning the activities of the
Chapter to the
Board of Directors of the Association before the Annual Meeting of
the Association.
ARTICLE
VIII
Amendments
A proposed amendment to the By-Laws must
be prepared in writing and shall be
signed by at least
three Members in good Standing. The proposed amendment with a
supporting
statement explaining why it is thought to be desirable shall be submitted
to the
Secretary-Treasurer at least one month before the next Chapter meeting. At
that meeting a vote
shall be taken on the proposed amendment. The adoption of the
proposed
amendment shall require the affirmative vote of a majority of members in
good standing
present, and if adopted, it shall become effective immediately.
We, the
undersigned, being full members of the AAPM do hereby petition the
Association for
the formation of a chapter to be known as the Northwest Chapter of
AAPM in
accordance with Article VI, Section 1, of the By-Laws of the Association and
the provisions of
the foregoing Constitution and By-Laws of the Chapter.
[Signatures]
ATTESTATION
The Northwest
Chapter of the American Association of Physicists in Medicine is
duly authorized
by the Board of Directors of the American Association of Physicists
in Medicine to
function as a Chapter of the Association in accordance with the
provisions of the
foregoing Constitution.
[Signatures]