Minutes of the Fall 2010 NCCAAPM Business Meeting

Milwaukee, WI

Saturday, October 9, 2010.

Cynthia Thomason opened the meeting at 12:45 PM

1. Review and approval of the Spring 2010 Chapter meeting minutes.

2. Secretary / Treasurer’s Financial Report

a. The budget for 2010 and the financial summary to date were presented. The projected budget will have an excess of $1500 since board representative travel was not spent this year.

b. Current chapter assets are $19,392.67 ($8945.62 checking and $10,447.05 CD.) Revenue and expense for the current meeting are not included.

c. The CD was renewed at a very low rate (0.25% for 13 months) so we are not expected to reach the expected budget interest of $390.00.

3. AAPM Board Representative Report – representative (Doug Bennett) was unable to attend the chapter meeting. There was no request for the travel funds. In the future, if the Representative is unable to attend, Chapter President should be notified and someone else would be sent so NCC is represented at the national board meeting.

4. Old Business

a. This was the first Saturday meeting following previous discussion/survey about meeting day. Today’s attendance was average size for Milwaukee meetings. The last Milwaukee meeting was a bit larger because it was held at the new cancer center. Future meeting will be staggered between Fridays and Saturdays, and also day of week will be staggered among the different chapter locations.

b. Cindy talked to Midwest Chapter about Fall 2011 joint meeting and they are interested in this option. This may be a 1.5-day meting at a non-hospital location. Lake Geneva has been discussed as a potential location. Larry DeWerd suggested that a larger scale meeting have a “theme.”

c. Discussion of state licensure was tabled until spring meeting when Jeff can lead the discussion.

d. The topic of annual dues increase to $15 or $20 was discussed. A unanimous vote supported a raise to $20 for full AAPM members. Students, Post-docs and Residents would continue to have complimentary membership.

e. Bruce Gerbi gave and update on residency programs: 40 therapy programs (plus 5 in, or close to, vote now) and 4 imaging programs (plus 8 in progress.) There are ~ 1.2 positions per program with some variance due to DMP programs like Vanderbilt and Texas Tech.

5. New Business

a. Discussion of formation of task groups within our chapter. State licensure task group may be appropriate and will be discussed with Jeff at the spring meeting. It was discussed that chapter meeting tasks such as local arrangements and program be done ad hoc by chapter members in area of each meeting, which is basically how it is done now. Bruce suggested a student paid position be created for website management. Currently the website is maintained by Sugata Tripathi who has done and excellent job. Yoichi will ask him if he wants to pass this task along to a student. A small stipend ($100/year) was suggested if it is assigned as a student job. Josh Reed of the University of Wisconsin indicated he would be interested in doing this task if it is needed.

6. Site/Venue for Spring meeting: April 22 2011, Rochester Minnesota

7. Addendum., per Robert Dahl, M.Sc., 10/28/2010

a. Doug Bennett's Board Rep term starts in January, so technically he is the Board Rep - Elect. Eric Hendee is still our Board Rep.

b. Please note : An actual increase on dues would have to be voted on and approved at the Spring meeting.

Meeting was adjourned at 1:10 PM

Respectfully submitted,

Jennifer Smilowitz

Secretary/Treasurer NCC-AAPM