The By-Laws of the CHAPTER consists of the following eight ARTICLES:
The name of this organization shall be theMid-Atlantic Chapter of the American Association of Physicists in Medicine. (The Mid-Atlantic Chapter shall hereinafter be referred to as the CHAPTER; the American Association of Physicists in Medicine shall hereinafter be referred to as the ASSOCIATION.)
Section 1c: In the event of dissolution of the CHAPTER, the Executive Board of the Chapter shall pay or make provision for the payment of all the liabilities of the CHAPTER. The residual assets of the CHAPTER will be turned over to one or more organizations which themselves are exempt as organizations described in sections 501(c)(3) of the Internal Revenue Code 9 of 1954 or corresponding sections of any prior or future Internal Revenue Code, or to the Federal, State, or Local government for exclusive public purpose, as the Executive Board of the CHAPTER shall determine.
Section 2: The jurisdiction of this CHAPTER shall be the District of Columbia, Maryland, southern parts of Delaware, Virginia, and southern parts of West Virginia. The CHAPTER shall have the authority to solicit members in this region without prejudice toward future formation of other Chapters within this region.
Section 2: The By-Laws, when signed by the duly authorized officers of the CHAPTER and the ASSOCIATION, shall admit the CHAPTER to the ASSOCIATION and shall obligate the officers of both the CHAPTER and the ASSOCIATION in accordance with the provisions of both By-Laws.
Section 3: The President shall submit an annual summary report of the CHAPTER=s activities to the Executive Committee of the ASSOCIATION by January 31 of the year following the presidency.
Section 4: The Board of Directors of the ASSOCIATION may, at its discretion, dissolve the CHAPTER if, in its opinion, the CHAPTER has ceased to function or its actions are considered detrimental to the objectives of the ASSOCIATION.
Section 5: The CHAPTER shall not use the name of the ASSOCIATION nor obligate in any way the officers or members of the ASSOCIATION without first obtaining written approval of the duly authorized representative of the ASSOCIATION.
Section 2: Full Members of the CHAPTER must be Full Members of the ASSOCIATION.
Section 3: Emeritus Members of the CHAPTER must be Emeritus Members of the ASSOCIATION.
Section 4: Associate Members of the CHAPTER must be Associate Members of the ASSOCIATION. Associate Membership can be converted to Full Membership at any time following change to Full Membership in the ASSOCIATION.
Section 5: Junior Members of the CHAPTER must be Junior Members of the ASSOCIATION or individuals who are preparing to meet the requirements for Membership and are currently enrolled as full-time students in a college or university course to that end. Junior Membership may be held for a period not exceeding four years.
Section 6: Corporate Membership is open to businesses, corporations, or institutions who wish to further the work of the CHAPTER, and whose election to membership is recognized as promoting the purposes of the CHAPTER.
Section 7: Affiliate Members of the CHAPTER are any individuals who are interested in the purpose of the CHAPTER but do not meet the requirements for Full, Emeritus, Associate, Junior, and Corporate membership.
Section 9: A member in good standing shall be a member who is not delinquent in payment of dues (as set forth in the Rules).
Section 10: Membership may be terminated following non-payment of dues as set forth in the Rules or, by a two-third majority vote of the Executive Board, for conduct contrary to the stated purposes of the CHAPTER.
Section 2: The elected CHAPTER officers must be Full Members or Emeritus Members, except that the Secretary/Treasurer may be an Associate Member.
Section 3: An officer of the CHAPTER must be a member in good standing.
Section 4: The newly elected officers shall take office on the first of January of the year following the election results announcement. Tenure of office for elected officers are as follows:
President-elect - 1 year
Secretary/Treasurer - 2 years
Representative Board Member - 3 years
This committee shall attempt to select at least two nominees for each elective office except for the Presidency. Nominees must be members in good standing. No member shall be nominated without that individual=s consent. The list of nominees shall be submitted to the Secretary/Treasurer by no later than the first of September. The Secretary/Treasurer shall prepare a Ballot to be mailed to each voting member by no later than the first of October. This Ballot will include the proposed nominees and a write-in selection choice.
The closing date for receipt of Ballots to the Secretary/Treasurer or designee shall be no later than the fifteenth of November.
A plurality vote of the valid Ballots received shall elect.
Section 6: The President shall preside at all general meetings and Executive Board meetings of the CHAPTER. The President shall act as Program Committee Co-Chairperson.
Section 7: The President-Elect shall preside at any meeting of the CHAPTER or the Executive Board from which the President is absent. Should the office of President be vacated for any reason, the President-Elect shall assume the duties of the President for the remainder of the term of office. At the end of his term of office, the President-Elect shall succeed to the office of President. The President-Elect shall act as Parliamentarian and as Program Committee Co-Chairperson.
Section 8: The Secretary/Treasurer shall be responsible for the following:
b. maintaining membership records,
c. maintaining financial records of the CHAPTER and accountability for all funds that may accrue to the CHAPTER,
d. disbursal of such funds of the CHAPTER as may be necessary to meet appropriations and expenses incurred by the CHAPTER, subject to approval of the President or Executive Board, and
e. submission of a quarterly financial summary report to the President for audit which will be included in the CHAPTER=s Newsletter for members. Also, an annual financial report will be submitted to the Executive Board of the CHAPTER by the twenty first of January.
A written report for each ASSOCIATION Board meeting will be submitted by the CHAPTER=s Representative to be included in the CHAPTER=s Newsletter for the members.
Section 10: The Executive Board of the CHAPTER shall consist of the above four elected officers, and the most recent Past President.
The Executive Board shall conduct the general business of the CHAPTER and shall set the rules of the CHAPTER by simple majority.
Any action taken by the Executive Board may be subject to review by the membership upon petition by at least twenty percent of the Full Members, Emeritus Members, and Associate Members.
Section 11: If any office, other than that of President, becomes vacant during the year, elections for the unexpired term will be held at the first regular meeting following written notification of the CHAPTER membership. Prior to this meeting an interim appointment may be made by the Executive Board of the CHAPTER.
Section 2: The business year of the CHAPTER will coincide with the calendar year.
Section 3: The CHAPTER=s Annual Business Meeting will be held during one of the required scheduled meetings and announced in advance to the membership through the CHAPTER=s Newsletter.
Section 4: The Executive Board shall establish the time and place of regular meetings. Special meetings shall be held if petitioned for by at least twenty percent of the CHAPTER Full Members, Emeritus Members, or Associate Members. The request for a special meeting must be submitted in writing to the Secretary/Treasurer.
Section 5: Twenty percent of the total Full Members, Emeritus Members, and Associate Members including two elected officers shall constitute a quorum for the execution of CHAPTER business. A quorum for any standing committee shall exist when a majority of the committee members is present.
Section 6: Except as provided, the parliamentary procedure of the CHAPTER shall be governed by ARobert=s Rules of Order.@
Section 7: Dues shall be established by the officers of the CHAPTER subject to approval by a majority of the Full Members, Emeritus Members, and Associate Members present at the Annual Business Meeting.
Section 2: Amendments will be acted upon only after the CHAPTER membership has been notified in writing by the Secretary/Treasurer. This notification of the proposed amendment shall take place at least thirty days prior to the meeting at which the amendment is to be considered.
Section 3: Amendments shall require approval of two-thirds of the Full Members and Emeritus Members present at the scheduled meeting.
The Mid-Atlantic Chapter of the American Association of Physicists in Medicine is duly authorized by the Board of Directors of the American Association of Physicists in Medicine to function as a CHAPTER of the ASSOCIATION in accordance with the provisions of the foregoing By-Laws.
Dated this 8th day of July, 1980
Priscilla F. Butler, Secretary/Treasurer
Mid-Atlantic Chapter
Robert G. Waggener, President
American Association of Physicists in Medicine
1.2 Dues become payable on the first of January and should be remitted to the CHAPTER by the fifteenth of March of that year. Full Membership in the CHAPTER ceases, i.e. mailings and directory listing are suspended, if member fails to meet annual dues requirements for two consecutive years. Full Members in arrears during the current year will be unable to vote in that year=s elections or be nominated for an office.
1.3 Junior members must re-apply yearly with signature of a sponsor who is a Full Member or Emeritus Member of this CHAPTER.
Education Committee - The duties of the Education Committee shall be:
(1) to formulate and imlement activities that aim to improve the training of members
(2) to actively engage in organizing various teaching programs such as seminars, symposiums, workshops of educational or professional value to the members
(3) to actively seek Continuing Education Credits for the CHAPTER's teaching programs.
Executive Committee - The duties of the Executive Committee shall be:
(1) to conduct the general business of the CHAPTER.
(2) to set rules of the CHAPTER by simple majority.
(3) to confirm/reject appointment of the Chairs of the Committees.
(4) to rule on the Committees proposals/programs.
(5) to help implementing the Committee's approved proposals/programs.
(6) to rule and oversee all the financial aspects of the CHAPTER.
Honors/Scholarship Awards Committee - The duties of the Honors/Awards Committee shall be:
(1) to evaluate and nominate Full Member in good standing to the CHAPTER President for recommendation to the AAPM Honors and Awards Committee
(2) to administer scholarship application process.
(3) to evaluate and nominate CHAPTER member(s) for scholarship award(s).
Membership Committee - The duties of Membership Committee shall be:
(1) to actively seek new members for the CHAPTER
(2) to administer the application process
(3) to approve or disapprove applications for membership following the CHAPTER Membership criteria.
(4) to maintain and update most current Membership Directory.
(5) to mail an updated Membership Directory to the membership at least every other year; preferably every year.
(6) to provide an updated mailing list to the Newsletter Editor and to the CHAPTER Secretary on an annual basis.
Newsletter Committee - The duties of the Newsletter Committee shall be:
(1) to assist Editor in seeking and preparing reports, information, and news for Newsletter at least two times per year.
(2) to assist editor in mailing Newsletter to the membership.
Nominating Committee - The duties of Nominating Committee shall be:
(1) to attempt to select at least two nominees, of good standing, for each elective officers.
(2) to seek consent from the nominees.
(3) to submit the list of the nominees to the Secretary by no later than the first of September.
Professional Committee - The duties of the Professional Committee shall be:
(1) to promote the professional aspects of medical physicists in the Mid Atlantic region.
(2) to inform the membership of new professional or proposed legislative pertaining to the interest of the CHAPTER.
(3) to report significant local or proposed legislation to the ASSOCIATION
(4) to act as a professional placement service and make members aware of professional positions available in the area.
(5) to act as a clearing house for information from the CHAPTER to the public.
Program Committee - The duties of Program Committee shall be:
(1) to plan scientific meetings
(2) to encourage, oversee, and assist organization of special lectures, seminars, symposium, and workshops of educational or professional value to the membership.
2.4 Committee membership will be the responsibility of the chairperson in consultation with the President.
2.5 The chairperson is responsible for submitting a report of the committee=s activities to the President to be included in the CHAPTER=s Newsletter.
3.2 There will be no sale of membership listings.
4.2 Medical physics related commercial advertising will be accepted at $50 for a half page or $100 for an advertiser-supplied stuffing of not more than two pages.
4.3 The President or President-Elect, Secretary/Treasurer and Newsletter Editor must approve each advertisement.
5.2 The approved amendment, other than the annual dues (Rule 1.1), shall become effective immediately.
As Associate Member
E Emeritus Member
F Full Member
J Junior Member
C Corporate Member
H Health Physics
N Nuclear Medicine Physics
R Radiological Physics
T Therapy Physics